Service proposals highlight your business’s processes and tell potential customers how you’d address their issues. Using a proposal template, you can present this information in a logical order, which can help you attract more business. If you’re ready to draft your next pitch, start with our shareable service proposal template.
A service proposal is a document outlining your business’s workflow. It clearly describes your costs and deliverables to show prospective clients why you’re right for a specific job.
Often, companies request proposals from multiple people, and you’ll respond in hopes that your pitch beats out the competition. But this isn’t always the case — you can also approach businesses directly and ask to work with them on future endeavors.
Free proposal templates offer several features that benefit your business, including:
When you’re ready to fill in our free template for proposal writing, follow these eight steps to write your draft.
Discover what your potential client needs so you can explain how your services directly address their concerns. Even if you’re familiar with their industry and business model, each company has unique pain points, and it pays to target them specifically in your proposal.
We recommend checking the business’s website and social media to get a basic understanding of them. Then, schedule a sales discovery call to ask for more details about what you found online.
This section should establish your company’s authority in your industry. Start by briefly describing your business’s services, mission statement and values. Then, list testimonials and licenses to show your industry expertise.
If possible, match the resources to your potential client’s industry and pain points. The more relevant your examples, the better — this information should make the reader feel confident about working with you.
Write a summary of the potential client’s concerns and how you intend to solve these issues.
This section is a great opportunity to describe your solutions and their positive outcomes. For example, a content marketing agency might mention that they offer well-written copy, greater brand awareness and improved search engine optimization.
Write a brief description of your services, why you’re a standout choice, and a summary of the costs. Use persuasive language to encourage people to sign on, especially if the proposal is unsolicited.
This section will describe your business practices in detail so new clients are more inclined to hire you. Explain your processes, deliverables and timelines so readers know what to expect from your partnership. And to show potential customers that you have things under control, describe how you plan to handle potential risks.
A total pricing breakdown helps your client compare your offer to other proposals, so make this section exhaustive. Here are a few elements you should include in this section:
List the terms and conditions of accepting the proposal, including required cancellation notice and fees. This helps clients consider a long-term partnership and gives them crucial documentation for their legal team.
After drafting your proposal letter, run it through a writing assistant tool to check for typos and grammatical issues. Then, share it with your teammates and encourage them to edit, ask questions and leave comments.
Service proposals highlight your business’s processes and tell potential customers how you’d address their issues. Using a proposal template, you can present this information in a logical order, which can help you attract more business. If you’re ready to draft your next pitch, start with our shareable service proposal template.
A service proposal is a document outlining your business’s workflow. It clearly describes your costs and deliverables to show prospective clients why you’re right for a specific job.
Often, companies request proposals from multiple people, and you’ll respond in hopes that your pitch beats out the competition. But this isn’t always the case — you can also approach businesses directly and ask to work with them on future endeavors.
Free proposal templates offer several features that benefit your business, including:
When you’re ready to fill in our free template for proposal writing, follow these eight steps to write your draft.
Discover what your potential client needs so you can explain how your services directly address their concerns. Even if you’re familiar with their industry and business model, each company has unique pain points, and it pays to target them specifically in your proposal.
We recommend checking the business’s website and social media to get a basic understanding of them. Then, schedule a sales discovery call to ask for more details about what you found online.
This section should establish your company’s authority in your industry. Start by briefly describing your business’s services, mission statement and values. Then, list testimonials and licenses to show your industry expertise.
If possible, match the resources to your potential client’s industry and pain points. The more relevant your examples, the better — this information should make the reader feel confident about working with you.
Write a summary of the potential client’s concerns and how you intend to solve these issues.
This section is a great opportunity to describe your solutions and their positive outcomes. For example, a content marketing agency might mention that they offer well-written copy, greater brand awareness and improved search engine optimization.
Write a brief description of your services, why you’re a standout choice, and a summary of the costs. Use persuasive language to encourage people to sign on, especially if the proposal is unsolicited.
This section will describe your business practices in detail so new clients are more inclined to hire you. Explain your processes, deliverables and timelines so readers know what to expect from your partnership. And to show potential customers that you have things under control, describe how you plan to handle potential risks.
A total pricing breakdown helps your client compare your offer to other proposals, so make this section exhaustive. Here are a few elements you should include in this section:
List the terms and conditions of accepting the proposal, including required cancellation notice and fees. This helps clients consider a long-term partnership and gives them crucial documentation for their legal team.
After drafting your proposal letter, run it through a writing assistant tool to check for typos and grammatical issues. Then, share it with your teammates and encourage them to edit, ask questions and leave comments.
Click Use This Template at the top of this page to open the service proposal template in Scribe. Then, click the Duplicate Page icon in the top right. Select which team you want the template saved to and whether to keep the linked Scribes. Click Duplicate, and the template will appear in your Scribe Dashboard within your chosen team. You can then open and edit it as needed.
Easily duplicate this template by selecting "Save This Page" in the top right corner. Once you go through a quick sign-up process, you'll find the template waiting for you in your Dashboard or under Favorites.
When drafting a service proposal, demonstrate a deep understanding of the client’s needs, clearly describe your services and make a compelling case for your brand.
It’s best to balance concision and detail — you want readers to be informed, but you don’t want them to lose interest halfway through the document. A template helps with this, providing essential sections that won’t overwhelm the reader.
Scribe is a tool that creates step-by-step guides - instantly! Download our free Chrome extension to start creating guides for any process.
Most service proposals are one to five pages long, but they can reach up to 10 depending on your industry and the complexity of the project in question. Shorter proposals should focus on brief language and quick lists to save space, while longer ones may contain in-depth research and compliance information.
Create beautiful process documents with Pages - complete with Scribes, videos, texts, lists and more. Easily create your next training guide, onboarding plan or SOP with Pages. Or, better yet, use one of these templates to get started!
